10 Best AI Meeting Assistants in 2025

Meetings don’t have to be messy anymore. Whether you're in tech, sales, HR, or any role that involves frequent calls, AI meeting assistants in 2025 are doing more than just transcribing—they’re managing your meeting flow, generating insights, and automating tasks post-call.

This guide explores the top 10 AI meeting assistants of 2025, their key features, AI tools and how their integrations can help you build workflows that actually work.

Why Use an AI Meeting Assistant in 2025?

In 2025, organizations are increasingly remote, hybrid, and global. AI meeting assistants have become essential for anyone looking to stay productive and consistent across time zones and teams.

Benefits of using an AI meeting assistant:

• Real-time transcription across platforms like Zoom, Google Meet, and Microsoft Teams
• Auto-summarization and intelligent note-taking
• Smart follow-up emails, task assignment, and CRM updates
• Seamless integrations with Slack Integrations, Notion integrations, Trello, Salesforce, and more
• Workflow automation via tools like Appy Pie Automate

You no longer have to choose between focusing and taking notes. These tools handle everything in the background.

Suggested Read: Best Transcription Apps in 2025

Fireflies.ai

Fireflies.ai is one of the most well-known AI-powered meeting assistants. It automatically joins your meetings, records them, transcribes the conversation, and highlights key moments. Sales and customer service teams love Fireflies.ai integrations for its seamless integrations and smart summaries.

Key Features:

• Real-time transcription and recording
• Conversation intelligence insights
• Searchable meeting archive

Pros:

• High transcription accuracy
• Powerful integrations with CRM and Slack

Cons:

• Advanced features locked behind paywall

Best For: Remote teams, sales professionals, agency meetings

Popular Fireflies.ai integrations



1. Fireflies.ai and Google Meet integration: A Fireflies.ai and Google Meet integration can automatically join and transcribe meetings in real-time. Once the meeting starts, Fireflies can either be invited manually or set to auto-join. It records, transcribes, summarizes, and even allows team members to comment or highlight important parts of the conversation—all within one workspace.
2. Fireflies.ai and Zoom integration: With a Fireflies.ai and Zoom integration, Fireflies joins your scheduled calls and creates a detailed transcript of the conversation. You can review key topics, skip to specific timestamps, and share insights across your team effortlessly. It also helps improve meeting follow-ups and accountability by assigning tasks directly from the transcript.
3. Fireflies.ai and Slack integration: A Fireflies.ai and Slack integration pushes meeting summaries, transcripts, and action items to a Slack channel or direct message. This ensures your team stays aligned without needing to attend every call. It’s ideal for cross-functional collaboration, asynchronous updates, and keeping remote teams in the loop.
Explore Fireflies.ai Integrations

Otter.ai

Otter.ai is a trusted name in AI transcription. Known for its clean interface and collaboration tools, it provides detailed notes with speaker identification and timestamps. It integrates directly with Zoom and supports live captions.

Key Features:

• AI-powered transcripts
• Shared notes and highlights
• Calendar integration

Pros:

• Great free plan
• Speaker labels are helpful

Cons:

• Occasional need to correct speaker tags

Best For: Students, educators, researchers

Fathom

Fathom is a free AI meeting assistant tailored for Zoom. It records and transcribes calls, then generates key highlights and action items for easy follow-up. It’s ideal for customer-facing roles.

Key Features:

• Real-time Zoom recording
• CRM integration
• AI summaries with action items

Pros:

• Free to use
• Built-in CRM tools

Cons:

• Limited to Zoom

Best For: Sales, coaching, freelancers

tl;dv

tl;dv stands for "too long; didn’t view." It’s a powerful meeting recorder for Zoom and Google Meet that creates time-stamped notes and summaries. Ideal for product and marketing teams who want clarity without reviewing entire meetings.

Key Features:

• Time-stamped AI notes
• Slack and Notion sync
• Speaker tracking

Pros:

• Fast sharing
• Easy to onboard team members

Cons:

• Some features behind paid plans

Best For: Product managers, marketers

Popular tl;dv integrations



1. tl;dv and Google Calendar integration: A tl;dv and Google Calendar integration automatically detects scheduled meetings and prompt you to record or transcribe them. You can also set it up to auto-record specific recurring meetings, like weekly syncs or client calls.
2. tl;dv and Notion integration: A tl;dv and Notion integration automatically sends meeting summaries, key highlights, and action items into specific Notion pages or databases.
3. tl;dv and Slack integration: A tl;dv and Slack integration can send real-time alerts, video highlights, or transcriptions directly into selected Slack channels or DMs.
Explore tl;dv Integrations

Avoma

Avoma is a smart meeting assistant with advanced coaching and analysis features. It captures meeting conversations and breaks them down by topic, sentiment, and speaker performance.

Key Features:

• Live transcription
• AI meeting notes
• Sales and coaching intelligence

Pros:

• Sales enablement tools
• Smart playback & search

Cons:

• Learning curve for new users

Best For: Sales leaders, coaching teams

Sembly AI

Sembly AI transcribes meetings and extracts insights like risks, issues, and follow-ups. It’s a solid tool for managers looking to track decisions and team outcomes.

Key Features:

• Meeting summaries
• Automated task extraction
• Supports Zoom, Meet, Teams

Pros:

• Accurate and insightful
• Affordable pricing

Cons:

• UI could be better

Best For: Managers, analysts

Rewatch

Rewatch is a video hub that records and organizes meetings so teams can rewatch or catch up asynchronously. It's not just for transcription—it’s a central knowledge base for video content.

Key Features:

• Video archive with tags
• Team channels and comments
• Playback analytics

Pros:

• Promotes async work
• Organized and searchable

Cons:

• Doesn’t focus on summaries

Best For: Engineering, product, remote teams

Supernormal

Supernormal records, transcribes, and summarizes your meetings automatically. It creates well-structured notes that you can share right after a call. Its templates make things even quicker.

Key Features:

• Custom templates
• Real-time transcription
• Automatic summaries

Pros:

• Easy sharing
• Good UI/UX

Cons:

• Best features in paid tier

Best For: Startups, small teams

Krisp.ai

Krisp.ai is best known for its noise cancellation technology. Recently, it added AI-powered meeting summaries, making it a hybrid productivity tool for remote teams.

Key Features:

• Noise and echo cancellation
• Call insights
• AI summaries

Pros:

• Improves call quality
• AI recaps included

Cons:

• Less comprehensive transcription

Best For: Remote workers, freelancers

Read.ai

Read.ai goes beyond note-taking. It measures engagement in real-time, using facial and audio cues. The tool also transcribes and summarizes meetings like the rest but with added intelligence.

Key Features:

• Engagement analytics
• Transcripts and summaries
• Multi-platform support

Pros:

• Unique insights
• Real-time feedback

Cons:

• Can feel intrusive

Best For: Presenters, facilitators

Comparison Table

Expert Tips & Best Practices

• Integrate with Appy Pie Automate to connect tools like Fireflies, Otter, and Fathom with apps like Google Drive, Notion, Trello, and CRMs.
• Always verify transcripts before sharing, especially when client names or sensitive data is involved.
• Use time-stamped notes in tl;dv or Fathom to speed up reviews.
• Set up workflow automations to trigger follow-up tasks or emails after every call.
• Combine with noise-canceling tools like Krisp for cleaner input and better AI accuracy.

FAQs

Q1. Can I use these tools with Microsoft Teams or Zoom?

Yes, most support Zoom, Google Meet, and many now integrate with Teams as well.

Q2. Are the AI summaries editable?

Yes. Tools like Fireflies, tl;dv, and Avoma let you edit AI summaries before sharing or saving.

Q3. How does Appy Pie Automate help?

It helps you sync these tools with your workflow. For example, you can set Fireflies to auto-send summaries to your Notion database or create Trello tasks from Otter meeting notes.

Q4. Are there free versions?

Yes, Otter.ai, tl;dv, and Fathom offer generous free plans.

Q5. Are these tools secure?

Most tools use encryption and follow GDPR standards. Always check the security settings before use.

Conclusion

In 2025, AI meeting assistants are more than just transcribers—they’re productivity boosters, collaboration enhancers, and automation enablers. Whether you’re part of a startup, enterprise, or solo venture, tools like Fireflies.ai, Otter.ai, Fathom, and others help you work smarter. And when paired with Appy Pie Automate, you can create seamless workflows that take the manual effort out of meetings entirely.

Choose the right tool based on your platform, team size, and specific needs—and don’t forget to automate everything you can.